Know Your Data Before You Move It
Manage Risks in Hidden Data with Confidence
Intelligent Cloud & Data Migration Begins with D3 Data Inventory
Why Is a Data Inventory Important to Migration?
It’s human nature to make mistakes in securing sensitive data. And to compound that problem, there is the issue of employee turnover. As employees leave positions, each leaves a “lost” trail of files that were held onto “just in case” that contain many gigabytes of potentially sensitive files, passwords or DROT (Duplicated, Redundant, Obsolete, Trivial) files that take up expensive and unstructured space in data storage. And those unknown files may expose you to risk.
In fact, our partner Exonar found from their research, that every organization may hold as much as 10 GB of unstructured DROT data per employee. Further, they found that typically 42% of this data is company sensitive and should be encrypted, protected or deleted before cloud migration.
And 1% of files may even contain security risks like passwords in plain text with encryption keys alongside databases. A single, small mistake can lead to serious reputational and financial damage to an organization, and there are plenty of examples already in the news.
Without knowing what you have, you can’t know what needs to be protected, deleted or remediated prior to migration.
But there is a solution. Know what you have before before you move it.
Solutions for Safer Cloud & Data Migration
Anacomp’s data visibility and digital transformation solutions enable comprehensive indexing via content, source and attribute mapping for all of your data and cloud migration preparation.
Our services and software include digitization, AI/machine learning and OCR content extraction, automated indexing of high-volume petabytes of files with customizable metadata, federated search for compliance and regulatory requests, and a continuously updated, drill-down inventory of digital files with notifications for interdepartmental management.
Data Visibility & Assessment Solutions
Discovery & Classification for Compliance
D3 is the only solution that solves the problem of automated data estate inventory and identification, with customizable metadata assignment for all records based on actual content, context and data source location.
Features
- High-Volume, Continuous Data Crawling Using Machine Learning & Auto Indexing
- Powerful, Customizable Metadata Based on File Attributes, File Content & Context
- Classification of Files and Bulk Tagging for Records Management Control
- Integration to Common Data Sources & APIs for Analytics, Security and Records
- User-Friendly Dashboard UX Visibility & Click-to-Content, Drill-Down Detail
High-Volume Record Digitization
If your business has physical records and desires digitization, Anacomp also provides high-quality digitization with short turnaround and associated metadata to facilitate search, retrieval and records management.
Secure Records Control
Complete physical and electronic chain of custody management is delivered through Anacomp’s proprietary document and production control systems.
Anacomp conversion centers have the highest authorization and compliance, including:
- NIST SP 800-171
- NIST SP 800-53 Level 3
- OMB Circular A-130
- The Privacy Act of 1974
- HIPAA
RIM Professional Consulting Services
Anacomp is a leading U.S. provider of RIM (Record & Information Management) consulting services and engagement offering an actionable plan for record management, including high-volume digitization of records.
Experience
We have developed a proven, highly developed and refined holistic methodology to evaluate records management systems and streamline transition from paper-based to electronic records processes.
Assessment
- Physical Records
- Unstructured Data
- Compliance Gap Analysis
Deliverables
- Documentation & Analysis of Current Processes
- Recommended “To Be” Process State
- Cost Benefits Analysis & ROI
The scope may also include assessment of the company’s electronic file shares and recommendations for digitization or archival storage of physical records.
- D3, powered by Exonar, is a revolutionary total data visibility platform that is a game changer in data risk management, compliance and ongoing automated records management."
Anacomp CEO
Webinar on Data Migration Dangers Hosted by Our Technology Partner Exonar
Solutions for All Your Data Challenges
Data Security & Privacy Challenges
Data identification down to the content level to assign role-based security to unstructured file shares
High volumes of potentially unprotected texts, emails and other unstructured data
PII data duplicated and unprotected in multiple data sources
D3 can help you secure your data with confidence
Mergers & Acquisitions Data Challenges
Efficiently merge, index, secure and assign large volumes of data
Unifying go-to-market strategies and customer experience plans based on data
Resources and cost to harness data assets effectively
Monitoring and managing files as they are are added and changed
Identifying and integrating data into existing systems
D3 can help you merge and maximize your data with confidence
Access to Entire Data Estate for Analytics Challenges
More than 80% of data assets will be unstructured by 2025 according to IDC's 2018 report
Limited visibility of unstructured data, role-based management of files and personnel interactions limits analytics accuracy
D3 can help you capture, analyze and harvest value from your data estate with confidence